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  • Writer's pictureLindsay Spiller

How to Respond to a Trademark Office Action Letter and Other Correspondence

Updated: Dec 31

A picture of paper with the name Trademark on it along with two paper clips
Don't worry --- A trademark lawyer can help you respond to any letter your receive from the Trademark office.


Receiving a letter from the trademark office can be both an exciting and overwhelming experience. As a brand owner, you need to understand how to respond appropriately to ensure the best possible outcome for your trademark application. In this blog post, we will discuss how to effectively respond to a trademark office letter, covering essential steps and tips to help you navigate this process with confidence.

Don't Panic - Stay Calm and Analyze

When you first receive a letter from the trademark office, it's natural to feel a mix of emotions. However, it's essential to stay calm and analyze the contents of the letter thoroughly. The correspondence may include valuable information on your application's status, potential issues, and required actions. Keep in mind that receiving a letter doesn't necessarily mean your application has been rejected; it could simply be a request for more information or clarification.

Is it a Trademark Office Action Letter or something else?

There are several types of letters that the trademark office might send, including:

  • Office Action Letter: This letter details issues with your application and may require a response to correct errors or provide additional information.

  • Notice of Allowance: This letter signifies that your application has been approved and is ready for registration.

  • Suspension Letter: This letter indicates that your application has been temporarily suspended, often due to pending or conflicting applications.

  • Statement of Use: This letter requests proof of use of your trademark in commerce.

  • Opposition or Cancellation Proceedings: This letter notifies you of a third party's claim that your trademark infringes on their rights.

Understanding the type of letter you've received will help you determine the best course of action.

Take Note of Deadlines

Each letter from the trademark office will include deadlines for your response. It's crucial to adhere to these deadlines to avoid having your application deemed abandoned or jeopardizing your trademark rights. Be sure to mark the deadlines on your calendar and set reminders to ensure you don't miss them.

Consult with a Trademark Attorney

If you are unsure about any aspect of the trademark office letter or need guidance on how to respond, it's highly recommended that you consult with an experienced trademark attorney. They can help you navigate the complexities of trademark law and assist you in crafting a well-thought-out response that addresses the office's concerns or requirements.

Draft Your Response

Once you have a clear understanding of the letter and have sought professional advice, it's time to draft your response. Be concise, clear, and professional in your correspondence. Address each point raised in the letter, and provide any requested documentation or evidence. It's essential to be thorough in your response to demonstrate that you have taken the letter seriously and have made efforts to comply with the trademark office's requirements.

Review and Submit Your Response

Before submitting your response to the trademark office, double-check your work to ensure it is free from errors and addresses all relevant concerns. Having a trademark attorney review your response can be beneficial, as they can catch any potential oversights and ensure your response is comprehensive. Once you are confident in your response, submit it by the deadline specified in the letter.


Receiving a letter from the trademark office can be a crucial step in securing your brand's identity. By understanding the type of letter, adhering to deadlines, seeking professional advice, and drafting a well-thought-out response, you can navigate this process effectively and increase your chances of a successful trademark application. Stay proactive and attentive to the trademark office's correspondence to protect your brand and its valuable intellectual property.

Spiller Law is an advisor to startup businesses, entertainment and media companies, and artists. Feel free to schedule a free consultation.


Spiller Law is a San Francisco business, entertainment, and estate planning law firm. We serve clients in the San Francisco Bay Area, Silicon Valley, Los Angeles, and California. Feel free to arrange a free consultation using the Schedule Appointment link on our website. For other questions, call our offices at 415-991-7298.


The information provided in this article is for general informational purposes only and should not be construed as legal advice or opinion. Readers are advised to consult with their legal counsel for specific advice.

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